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Understanding your survey response data

Monitoring survey responses is key to ensuring reliable insights. This article explains how to view and interpret response data at both the aggregated level (all surveys combined) and the individual survey level, as well as how to use filters and exports. 

Aggregated response overview

The aggregated response view gives you a complete picture of participation across all surveys in a project. 

What’s included: 

  • Project-wide response tree view
  • Multiple structures: if your project uses more than one structure, you can switch between them. Keep in mind that aggregated responses are only shown for structures that were used as inviting structures. Learn more here: Understanding multiple group structures.
  • Filter options: narrow results by period (when available), by survey, and by response percentage
  • Export function: export the response data to Excel
  • Search bar: search through the project hierarchy 

The aggregated response combines all surveys launched within the selected structure. For example, if a team of 10 people is surveyed twice, the group size will appear as 20, and the total number of respondents is the sum across both surveys. 

Response per survey

Below the aggregated view, you’ll find results for each individual survey. 

What’s included: 

  • Filters: by survey name, end date and response percentage 
  • Export function: export the response data to Excel 
  • Search bar: quickly locate surveys 
  • Clickable surveys: 
    • Local, central, and project coordinators can click a survey to open its detailed response page. 
    • Managers and result access coordinators see a pop-up view instead. Depending on access settings, they may see results for their own groups only or the full structure. 

Key Takeaways 

  • The aggregated view shows the overall participation rate across surveys. 
  • The per-survey view helps you drill down into specific surveys. 
  • Filters and exports make it easier to analyze data and track low-response areas. 

For tips on how to boost your participation, see our article: 
How to monitor and increase your survey's response rate