Allowed email domain settings

The email domain settings can be configured by Central Coordinators in My Effectory > Organization > Security > Allowed email domains.

• These settings apply only to coordinator email addresses and do not affect employee email addresses in the employee data
• They apply only when creating or linking new coordinators
• Existing users will not be blocked or removed
• This setting also affects coordinator suggestions and automatic linking—My Effectory will not suggest or automatically link coordinators with blocked email domains

Allow all email domains (default setting)

By default, My Effectory allows all email domains except for well-known free providers (see the list below). This helps prevent unauthorized access while ensuring that company domains remain the standard for coordinator linking. If a user tries to link a coordinator using a blocklisted domain, they will receive a warning message and will not be able to proceed.

Restrict registration for specific domains (custom setting)

Organizations that prefer stricter control or that want to allow email domains that would otherwise be blocked can use this setting to define a custom allowlist. This setting ensures that only the specified domains will be accepted for coordinator linking—even domains that are normally blocklisted.

How to customize the allowed domains

To add or remove domains from the allowlist, a Central Coordinator can:

1. Log onto My Effectory and go to Organization > Security
2. Access the Allowed email domain settings
3. Select the option Restrict registration for specific domains
   > Empty fields will appear where you can specify the email domains to allow
4. When done making changes, click Save to apply the changes

To remove a previously entered domain, simply click the trash bin icon next to the domain name.

Suggested domains

When setting up the allowed domains, My Effectory provides domain suggestions based on the email addresses of existing coordinators.

Best practices

• Use company email addresses: To maintain security and professionalism, we recommend assigning coordinators using their corporate email accounts
• Review your settings regularly: If your organization updates its email policies or merges with another company, revisit your allowlist and blocklist settings to ensure they remain relevant