Allowed e-mail domain settings

Central Coordinators in My Effectory can manage which e-mail domains are permitted for assigning coordinators. This feature helps you ensure that only approved company e-mail addresses are used throughout the platform.

How it works

The e-mail domain settings can be configured by Central Coordinators in My Effectory > Organization > Security > Allowed e-mail domains.

Important:

• These settings apply only to coordinator e-mail addresses and do not affect employee e-mail addresses in the employee data.
• They apply only when creating or linking new coordinators.
• Existing users will not be blocked or removed.
• This setting also affects coordinator suggestions and automatic linking—My Effectory will not suggest or automatically link coordinators with blocked e-mail domains.

Allow all e-mail domains (default setting)

By default, My Effectory allows all e-mail domains except for well-known free providers (see the list below). This helps prevent unauthorized access while ensuring that company domains remain the standard for coordinator linking. If a user tries to link a coordinator using a blocklisted domain, they will receive a warning message and will not be able to proceed.

Restrict registration for specific domains (custom setting)

Organizations that prefer stricter control or that want to allow e-mail domains that would otherwise be blocked can use this setting to define a custom allowlist. This setting ensures that only the specified domains will be accepted for coordinator linking—even domains that are normally blocklisted.

How to customize the allowed domains

To remove a previously entered domain, simply click the trash bin icon next to the domain name.

Note: Make sure to enter the domains correctly! Special characters are not allowed, and there's no need to include the @ sign when entering a domain.

Suggested domains

When setting up the allowed domains, My Effectory provides domain suggestions based on the e-mail addresses of existing coordinators.

Best practices

• Use company e-mail addresses: To maintain security and professionalism, we recommend assigning coordinators using their corporate e-mail accounts.
• Review your settings regularly: If your organization updates its e-mail policies or merges with another company, revisit your allowlist and blocklist settings to ensure they remain relevant.